Terms and Conditions of Entry
By entering the Tonbridge Half Marathon, you agree to the following terms and conditions:
You wish to enter the Tonbridge Half Marathon organised jointly by the Rotary Club of Tonbridge and Tonbridge Lions (the Organisers) and declare that you are or will be aged 17 or over on the day of the race and that, if you are aged less than 18 when you apply, your parent/carer has approved your application. You are an amateur as defined by UK Athletics and will abide by their rules.
You understand that participating in this event is potentially hazardous, and that you should not enter and participate unless you are medically able and properly trained. You declare that you will not participate in the race if not medically fit (as far as you are aware) to run a half marathon on the day.
You are also aware of and assume all risks associated with participating in this event, including, but not limited to, falls, contact with other participants, effect of weather, traffic, and conditions of the road. You, for yourself and your heirs and executors, hereby waive, release and forever discharge the Event Organisers, sponsors, promoters, and each of their agents, representatives, successors and assigns, and all other persons associated with the event, for all your liabilities, claims, actions, or damages that you may have against them arising out of or in any way connected with your participation in this event. You understand that this waiver includes any claims, whether caused by negligence, the action or inaction of any of the above parties, or otherwise.
From 1 April 2016 a new rule regarding the wearing of headphones in road races was introduced into the 2016-2018 edition of the UKA Rules of Competition. "The wearing of headphones, or similar devices, (other than those medically prescribed), is not permitted in races on any single carriageway road that is not wholly closed to traffic.”
We have two sections of the race, either side of Leigh, where one lane of the B2027 is coned off for the runners but road is not wholly closed to traffic. We also had problems last year with runners not hearing emergency services vehicles with sirens on approaching from behind them down narrow lanes en route to two major incidents. For these reasons, the wearing of headphones or similar devices will no longer be permitted in this event.
However, the new type of Bone Induction headbands may be worn, but you are asked to make sure that you keep the volume down so you can hear marshals' instructions, and emergency vehicles approaching from behind you.
Race entry fees are non-refundable, non-deferrable and non-transferrable once entries have been accepted, along with most other events of this nature. Costs have already been incurred and all monies raised by the event go to the charities. However, in very exceptional circumstances (i.e. not illness or injury, which are the main reasons for runners dropping out), for entries received before race packs begin to be sent out, it may be possible to transfer an entry to another person by applying via email to the Race Director.
Once the race reaches its target of 1500 entries, number swaps will be allowed up to the Thursday before the event, for which there will be a £5.00 administration charge.
Your personal data supplied to the Organisers may be passed to the race chip providers and the race photographers, but, except in a case of medical or other emergency, not to other third parties. When entering the event, you thereby grant full permission to any and all of the above parties to use any photographs, videotapes, motion pictures, website images, recordings or any other record of this event.
In the case of abandonment or cancellation of the race by reason of unusually bad weather, the impossibility or danger of allowing the race to proceed, compliance with legal, police, or other public authority requirements or advice, or other exceptional circumstances outside the control of the Organisers and /or considered by the Race Director or Race Referee in their sole discretion to be sufficient, you will not be entitled to the return of your entry fee or any refund. Any net profit made by the race is passed on to charity.
The race takes place on public roads and that only partial road closures apply. You undertake to obey the instructions of police officers and marshals, but you understand that marshals can only advise motorists and do not have powers to stop or direct traffic. You will at all times exercise all reasonable road sense and caution.
You will complete the personal, contact and health details form on the back of your race number.
You expect to complete the course in less than three and a half hours. There is no official cut-off time but road closures will be lifted, and marshals will leave their posts, at times reflecting a maximum finishing time of three and a half hours from the start time. The course is hilly and not suitable for wheelchair athletes, and that no dogs, following cycles or buggies are allowed.
Race marshals and medical team members have the authority to disqualify and remove any runner they consider to be acting dangerously, or to be unfit to compete.
Runners are required to give assistance to fallen runners and to report any casualties immediately to the nearest first aid post or race marshal.
You will, unless you unsubscribe, be emailed periodic updates concerning the race that contain useful information that you are recommended to read. These will also be posted on the official website.
By completing the online entry form, you confirm that you have read and agree to these terms and conditions.
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